Every POD enters a structured review flow for a payment-ready invoice. Your back office stops chasing paper and starts managing cash flow.
#INV-4892
RTM to MIL
€2,850
Every hour spent sorting paper is an hour not spent on the work that grows the business.
Sorting documents, finding errors after a customer rejects the invoice, and checking payment status by hand. None of it is the work that actually grows the business.
Every completed load sends a document packet to the back office. Sorting, filing, and matching it by hand is the work that buries the actual billing.
A missing CMR, a wrong rate, an unsigned POD. When the customer sends the invoice back, the billing team has to reopen the load and restart the document chase.
Fuel, insurance, and maintenance are due on their own schedules. The billing team needs every invoice, due date, and payment status in one view.
From POD receipt to accounting reconciliation, each load keeps its documents, approvals, and payment status connected for the back office.
Paperwork from the Driver App flows directly into the billing queue. CMRs, PODs, and transport orders arrive automatically the moment drivers complete loads.
AI scans every document for completeness before invoicing. Missing signatures, wrong dates, and mismatched reference numbers are caught instantly, not after the invoice gets rejected.
#INV-4892 packet
4 docs · 312 KB
Group verified documents into invoices by customer, lane, or date. Create batch submissions for high-volume customers with one click instead of assembling packages manually.
Choose the grouping rules, review the included loads, and prepare the batch.
Prepare invoice batches for email or an agreed e-invoicing channel. Customer documents, SEPA payment references, IBANs, and payment status stay together in the configured workflow.
Factor
Bibby Financial
Verified factorSubmitted
12 invoices
Processing
verifying
Funded
€17,100
#BATCH-2210
€17,100
Funding timing and approval remain subject to the factoring partner.
Approved payment records can be prepared for posting, matching, and reconciliation in the configured accounting workflow. Your finance team reviews exceptions and confirms the final accounting status.
Reconciled
#INV-4892 · Jun 24
Exact Online
Example status at 09:42
Invoice posted
A/R · #INV-4892
+€2,850.00
Jun 23
Payment received
Factor deposit
+€2,793.00
Jun 24
Reconciled
Fee + close
-€57.00
Jun 24
Approved records can follow the configured accounting workflow. Provider setup is confirmed during onboarding.
One load, from delivery documents to an approved invoice batch, without the back office rebuilding the paper trail.
Billing is not a carrier-only problem. It is the linchpin of the customer, trading partner, carrier cycle. Complete invoice records give the trading partner's BillIQ the documents needed for review and help the whole chain move faster.
Customer
pays the freight
Trading partner
runs BillIQ to verify
You
invoice clean, clear fast
A clean invoice is not just your cash, it is the whole supply chain moving on time.
The integration scope for Exact Online, Twinfield, AFAS, Peppol, EDIFACT, SEPA payment workflows, and fuel-card sources is confirmed during onboarding. Availability, data flow, and automation depend on provider access and the agreed implementation scope.
Ecosystem
Billing & Invoicing works hand in hand with every other product in the platform.
FAQ
What carriers ask before switching their billing to QTMS.
Every POD verified, invoiced, and sent, without the back-office scramble.
Get started
AI-assisted document review, payment-ready invoice batches, and connected reconciliation. Book a carrier billing demo.
