PM intervals use tachograph odometer data, inspection defects route to a work order, and parts, labour, and vendor invoices stay tied to the unit that incurred them.
Fleet status
18 units, updated just now
Oil change due at 777,600 km
Left brake defect, work order open
Amsterdam to Eindhoven, ETA 14:30
All PM intervals current
Work order closed
No. 2038, Unit 412
Parts + labour: €214
Every inspection timestamped, GPS-tagged, and audit-ready.
When service intervals, driver defects, work orders, and invoices live in separate places, the fleet team reacts after downtime reaches the planning board.
When service intervals are tracked on a whiteboard, a missed inspection or workshop handoff can surface only after the vehicle is unavailable for dispatch.
Unplanned downtime
service missed before dispatch
Paper walkaround records can be incomplete, delayed, or detached from the vehicle file. Fleet teams need the inspection, evidence, defect, and follow-up action in one review trail.
Missing inspection trail
record, evidence, and follow-up
Without cost tracking by unit, you keep repairing a truck that should have been replaced two years ago. The worst unit in the fleet quietly costs more per km than the rest, and nothing flags it.
Hidden €/km
worst unit vs. the fleet
Preventive maintenance keeps reactive disruption out of the schedule.
The same workflow your shop runs every week, without the whiteboard, the missed PM, or the inspection paper pile.
Real-time distance and engine hours flow from your tachograph into each unit's PM schedule.
Fleet manager and mechanic get an alert before the unit hits the service threshold.
Driver completes the walkaround check in the mobile app. Any defect routes immediately to a work order.
Parts, labour, and vendor invoices land on the unit so cost-per-km is always current.
PM scheduling, inspection compliance, and per-truck cost analytics. Each one covers a gap that paper and spreadsheets cannot.
Scheduling
PM intervals fire automatically when odometer readings arrive from your tachograph. You set the thresholds once. Every service window, every unit, every time.
PM schedule tracker
Tachograph syncedCompliance
Drivers complete pre-trip and post-trip inspections on the mobile app. Defects are flagged with photos and GPS coordinates. Mechanics see open items in real time, no paper form to hunt down.
Pre-trip inspection
Unit 507, 06:12Left rear low
All 18 checked
Front and rear pass
No cracks
Defect flagged: Work order No. 2041 opened automatically
Analytics
Every repair, part purchase, and labour hour is allocated to the unit that spent it. Cost-per-km trends by unit make replacement decisions clear before the truck becomes a money pit on the shoulder.
Per-unit cost-per-km
Last 12 monthsUnit 507 exceeds your fleet cost floor by €0.14/km. Replacement recommendation triggered.
QTMS closes the work order before the driver signs the inspection report.
Ecosystem
Maintenance works hand in hand with every other product in the platform.
FAQ
What carriers need to know about PM scheduling, inspection compliance, and per-truck cost tracking.
Get started
PM scheduling off your tachograph. Inspection to work order. Every euro tracked to the unit.
